Event Coordinator

Position: Event Coordinator 

Reports to: Senior Director of Operations 

Location: Washington, DC (Hybrid) 

Salary Range: $60,000 – $80,000 

About the Association for Enterprise Opportunity (AEO): 

The Association for Enterprise Opportunity (AEO) is a dynamic organization dedicated to supporting small businesses and entrepreneurs through advocacy, education, and innovation. Our mission is to create economic opportunities and growth by providing the necessary resources and support to underrepresented entrepreneurs. 

Position Overview: 

We are seeking an organized and proactive Event Coordinator to join our team in Washington, DC. This role will support the Senior Director of Operations in planning and executing both in-person and virtual events that align with AEO’s mission and goals. The ideal candidate will have a strong background in event planning, excellent communication skills, and the ability to manage multiple projects simultaneously. 

Key Responsibilities: 

  • Event Planning and Coordination: Assist in the planning and execution of AEO’s events, including conferences, webinars, workshops, and other special events. 
  • Logistics Management: Coordinate event logistics such as venue selection, catering, transportation, equipment rental, and virtual platform setup. 
  • Vendor Relations: Manage relationships with vendors, including negotiating contracts, ensuring timely delivery of services, and maintaining quality control. 
  • Marketing and Promotion: Work with the marketing team to develop event promotional materials, manage event registrations, and implement marketing strategies to increase attendance and engagement. 
  • Budget Management: Assist in developing and managing event budgets, ensuring events are delivered within financial constraints. 
  • On-site and Virtual Support: Provide on-site and virtual support during events, including attendee registration, troubleshooting technical issues, and ensuring smooth event operations. 
  • Post-Event Evaluation: Collect and analyze feedback from event participants, prepare post-event reports, and suggest improvements for future events. 
  • Compliance and Reporting: Ensure all events comply with legal, health, and safety requirements and report on event outcomes to the Senior Director of Operations. 

Qualifications: 

  • Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field. 
  • Minimum of 2-3 years of experience in event planning and coordination. 
  • Proven ability to plan and execute both in-person and virtual events. 
  • Strong organizational and project management skills. 
  • Excellent written and verbal communication skills. 
  • Ability to manage multiple tasks and work under pressure. 
  • Proficiency in event management software and virtual event platforms. 
  • Flexibility to work evenings and weekends as needed for event execution. 
  • Passion for AEO’s mission and a commitment to supporting small businesses and entrepreneurs. 

Benefits: 

  • Competitive salary within the range of $60,000 – $80,000. 
  • Hybrid work environment with a balance of remote and in-office work. 
  • Comprehensive health, dental, and vision insurance. 
  • 401(k) retirement plan with employer match. 
  • Generous paid time off and holiday schedule. 
  • Professional development opportunities. 

Application Process: 

To apply, please submit your resume, cover letter, and references to Jackie Hazan at [email protected] by July 31. In your cover letter, please describe your experience in event planning and why you are passionate about supporting small businesses and entrepreneurs. 

AEO is an equal opportunity employer and encourages candidates from all backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.