Event Coordinator (Contractor) 

Position: Event Coordinator (Contractor)
Organization: Association for Enterprise Opportunity (AEO)
Location: Washington, DC (Hybrid)
Contract Duration: 3-6 months, with the possibility of extension
Number of Opportunities: 1
Compensation: Varies by project and terms. Please provide the desired compensation in the cover letter. 

About the Association for Enterprise Opportunity (AEO): 

The Association for Enterprise Opportunity (AEO) is a dynamic organization dedicated to supporting small businesses and entrepreneurs through advocacy, education, and innovation. Our mission is to create economic opportunities and growth by providing the necessary resources and support to underrepresented entrepreneurs. 

Position Overview: 

We are seeking an organized and proactive Event Coordinator to join our team on a contract basis in Washington, DC. This role will support in planning and executing both in-person and virtual events that align with AEO’s mission and goals. The ideal candidate will have a strong background in event planning that includes demonstrated experience managing events end-to end, excellent communication skills, and the ability to manage multiple projects simultaneously.  

Key Responsibilities: 

  • Event Planning and Coordination: Assist in the planning and execution of AEO’s events, including conferences, webinars, workshops, and other special events. 
  • Timeline Management: Create and manage detailed event timelines to ensure all activities are executed on schedule. 
  • Logistics Management: Coordinate event logistics such as venue selection, catering, transportation, equipment rental, and virtual platform setup. 
  • Vendor Relations: Manage relationships with vendors, including negotiating contracts, ensuring timely delivery of services, and maintaining quality control. 
  • Marketing and Promotion: Work with the marketing team to develop event promotional materials, manage event registrations, and implement marketing strategies to increase attendance and engagement. 
  • Budget Management: Assist in developing and managing event budgets, ensuring events are delivered within financial constraints. 
  • On-site and Virtual Support: Provide on-site and virtual support during events, including attendee registration, troubleshooting technical issues, and ensuring smooth event operations. 
  • Post-Event Evaluation: Collect and analyze feedback from event participants, prepare post-event reports, and suggest improvements for future events. 
  • Compliance and Reporting: Ensure all events comply with legal, health, and safety requirements and report on event outcomes. 

Qualifications: 

  • Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field. 
  • Minimum of 5 years of experience in event planning and coordination. 
  • Proven ability to plan and execute both in-person and virtual events. 
  • Experience coordinating corporate events, conferences, or large-scale gatherings. 
  • Strong organizational and project management skills. 
  • Excellent written and verbal communication skills. 
  • Familiarity with virtual and hybrid event formats. 
  • Ability to manage multiple tasks and work under pressure. 
  • Proficiency in event management software and virtual event platforms. 
  • Flexibility to work evenings and weekends as needed for event execution. 
  • Passion for AEO’s mission and a commitment to supporting small businesses and entrepreneurs. 

 

Application Process: 

To apply, please submit your resume, cover letter, and references to Jackie Hazan at [email protected] by September 20. In your cover letter, please describe your experience in event planning and why you are passionate about supporting small businesses and entrepreneurs. 

AEO is an equal opportunity employer and encourages candidates from all backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.